Party Planning Tips...Thank You Cards and Last Minute Hints




The Party’s over, now what?

You got through the party, there were no melt downs, the kids have been picked up, and your house isn't in shambles (overflowing recycling bin aside). 

Thank You Cards

They're a gracious touch, and learning this early is a nice idea. Young kids can draw a picture of the present, then you fill in the words yourself. An older child can sign his name and, by age 6, should be able to write his own note. Don't worry about the spelling.

Lost track of who gave what? Don't mention the gift specifically—thank your guest for coming and being part of your child's special day.



Last Minute Preparation Hints 

The planning process becomes the most overwhelming the week leading up to the party. Have a checklist to remind yourself of all of the last-minute details: from the setup to food deliveries to getting your family there. No detail is too small! Confirm with your various vendors. If you have time, set up a mock table with how you want the paper goods and table décor arranged and take a photo. This will save you a ton of time on party day.

The day before the party, grab a shoebox or bag and put your camera, batteries, candles, the cake knife, matches, a permanent marker, pen and paper, and scotch tape in it.

Put children’s names on cups with a permanent marker. This will save on paper supplies.

Have a list of all the attendees so the helper mom can write down the name of the gift when your child opens it up.

Be prepared for your child or another child to become overwhelmed with all the activity and need some quiet time. If you see a child that seems to be withdrawing, pull them aside and check in with them. Have a quiet area for anyone who needs it.

Planning and thinking through the different components of a birthday party can help you and your child enjoy their day.

  • Involve kids in set-up and clean-up! One party started cleaning up after my show.The birthday girl helped clean up her party, too. That's important to teach your kids!
  • Keep the Length 90 minutes to 2 hours

Relax—it’s a party. Although it should be obvious, when you're in the thick of it, it’s hard to remember that parents are supposed to be having fun, too. Some parents feel like their child's party needs to be the BEST, but if you celebrate your child in a fun environment, it will be!


Next week I'll be sharing a planning checklist to print out and implement during the planning stages.  Later in December will be some fun decorating ideas.



Party Planning Tips...Goodie Bags and Presents


The Party is over, and we're waiting for parents to come pick up their children. Let's tie up some loose ends.

Goodie Bags

You don't need to spend a lot of money to have a successful party. This is a party for your child and her friends — not for other parents. Save the fireworks display for your next adult gala. The kids just want to play. Controlling expenses also means that you should not feel obligated to send home goody bags full of expensive toys. While some stickers or a craft make nice souvenirs, most parents agree that it's time to start saying no to elaborate party favors.

Kazoos, bracelets, and plastic puzzles may be junk to us, but they're treasure to a 4-year-old. Stick to your guns and a budget, though. Any more than $5 per goody bag is ridiculous.

Think outside the bag as well. How about sending everyone home with a packet of seeds to plant in the garden, or some colored modeling clay? One mom I know simply handed out a small box of colored sidewalk chalk to everyone at the end of the party. Most kids sat right down to draw on the patio. Cost for all this bliss: 90 cents each.


Q. Should my child open presents at the party?

A. It's a split, with some parents enthusiastically for it and others strongly against it. Those in the "no" camp believe that opening gifts can send already excited kids over the edge, resulting in a frenzy of torn paper and discarded cards and hurt feelings about slighted gifts.

Opening presents after the party means you get to avoid all of the above. It also extends the celebration for the birthday child and allows him to wind down a bit before tackling a pile of gifts (and you get to keep track of who gave him what!).

However, most kids will tell you that opening presents is one of the best parts of a party (next to the cake that is). In the end, it's up to you to decide. Take into account the size of the gathering, the kids' ages (children under 4 are less likely to be able to sit through opening a slew of gifts), your own child's personality, and the current level of chaos.

Next week we'll go over a list of last minute tips.  The week after that we will close out this series with some extra bonuses.


Party Planning Tips...Hiring Entertainment




Hiring Entertainment

When hiring ANY entertainer, gather references from other parents as well as children's museums or local libraries. Yelp is also a great resource. Before you invite anyone into your home, make sure you see a video or two of their performances.

Also a rule often skipped is, ask your child if they want an entertainer.This goes back to working together to ensure a great party. When you call a potential entertainer, ask what age group the show is designed for before you mention your child's age. While magicians are classic for kids' parties, there are lots of other kid-pleasing options:

1. Balloon artists (their creations double as party favors)
2. Mobile petting zoos
3. Choreographers or dance teachers4. Face painters
5. Professional storytellers
6. Deejays


Next week we'll explore Goodie Bags and Presents.


Party Planning Tips...Party Box Supplies



We're around the bend.  The party is happening in three weeks.  The next few blogs will be dedicated to the nitty gritty. To minimize the stress, let's start with the supply box.



  •  Create a party box. Pick up decorations after each holiday when they are at rock bottom prices and place them into a rubber maid storage container. Purchase solid colored napkins and cups and supplement with theme plates. Plan your theme around what is in your box.


  • Decorations - When it comes to tablecloths, plates, napkins and cups - Keep it cheap. You can buy plain colored party items from The Dollar Tree.


  • And once you establish a theme for the party, rummage through your local thrift shop for hidden treasures. Tiffany "Kitty" Irene, a public relations specialist and founder of iSpeak The Agency, said she found great items for a little girl's tea party-themed birthday at a local thrift store. “We got two sets of teacups and dishes that totaled to around $23 for about 30 pieces," Irene says. "We also were able to find tablecloths, big hats and those fancy lace umbrellas all for a low price."


  • Give yourself enough time to shop around for the best sales and discounts on everything you need and don't forget to use coupons whenever possible. You can download free coupon apps on your smartphone such as Coupon Sherpa and RetailMeNot to find great deals.


  • Don’t forget about Pinterest. There are TONS of decorations, recipes, and theming ideas.


That's it.  We're heading into three large holidays back to back.  Now is the time to start collecting.and some last minute tips.


Party Planning Tips ...Activity Ideas



Fun Birthday Party Ideas & Activities by Age Group

Don't restrict your party to games, think of activities as well. At one party they set up a couple of chairs with a white sheet as a backdrop and left a bucket of props for a make shift photo booth, The mom said she raided the dollar store and found some neat things like plastic glasses, and other fun odds and ends. The pictures make a nice party favor after.

  • Preschool children enjoy simple party games, movement, and art activities. It’s helpful to plan the activities with your child. Consider mural painting, dance and freeze when the music stops, or a cooking project. Find more preschooler activities!


  • Kindergarten and elementary school children will probably have more elaborate birthday party ideas and activities in mind. If finances permit, consider an activity such as bowling. A theme party where children make puppets and perform a puppet show is a fun option and not too costly. Find more kindergartener activities!


  • Older children may request a sleep over birthday party. Consider whether this is something you would like to supervise recognizing that you probably won’t get much sleep. That said a sleep over with a small group can be a wonderful close time for children that they’ll remember for years.


  • Need birthday party ideas that range different age groups? Children of all ages enjoy being creative. Consider decorating party hats, making picture frames (and putting a group photograph of the children at the party), or having children decorate their own cupcakes or cookies.


Scavenger hunts are great fun for kids. The level of difficulty can be raised or lower depending on the age of the children. They can also be adapted to a variety of themes (Pirate treasure hunt, a princess scavenger hunt, find a pumpkin scavenger hunt). Simply make sure that there are prizes for all the children



Next week we'll explore a supply box and what should be in it (This one tip has saved many parents planning birthday parties).



Party Planning Tips...The Guest List




Guest List

I just spoke with a mom planning her first party, and she asked how many kids she should invite.

 The general rule, often ignored: age plus one. That means four friends for a 3-year-old's birthday. For toddlers, it's best to invite at least one friend he or she sees a lot and feels comfortable around. (If your child goes to daycare or preschool and is used to being with a large group of kids, she can probably handle a few additional guests.)

On the other hand, grade-schoolers have definite ideas of who they want to invite, so you can use the opportunity to teach them to be considerate of others' feelings. Explain why inviting 10 out of 12 kids in the class is bad form. Better to invite everyone and hope for some no-shows. Inviting 4 out of 12 kids, however, is more a matter of discretion and will work better if the bash isn't held immediately after school. In that case, the invitations should then go out by USPS or email.

Teach your child not to talk about their upcoming party around those she didn't invite (and then cross your fingers), says

Also, be sure and write your first name on the invitation so guests who RSVP won't have to ask for "Billy's mom".



Ask for RSVPs, but Don’t Worry About Stragglers.  It’s always handy to know how many people are going to show up at your party, especially when guests arrive with siblings. But a few RSVPs are bound to get lost in the parenting chaos. Plan on a few extra portions of food and don’t worry about it.

Next week I'll share some activities to get the creative juices flowing for your party (even if there isn't a theme).


Party Planning Tips...Location



Welcome Back.  So you chose a date, the best friend is available and you've checked for allergy restrictions.  Now we'll cover how much you want to spend for a clean house.  Huh?  Let me explain...



 If you decide your home or apartment isn't suitable for a children's party, there are several off-site options that come with obvious advantages (including being able to come back to a clean home after the children have been picked up). For a small fee, you can often reserve space in a community recreation center or local park. Kid-friendly restaurants, gymnastic centers, fire departments, and hands-on museums are also popular. Parties away from home usually work better for children over five since younger children may be overwhelmed by unfamiliar surroundings.

There are also the self-contained venues such as Chuck E Cheese, Golfland, Etc.These are a great idea for older children, but they usually cost a bit more than you’d think. You know your child better than these venues do. But, they are classics for a reason.  However, for younger children, and for a smaller group it's nice to have the party on their home turf.

For groups of seven or less children, a few games, a dance party, cake, and presents (more ideas on this in a few weeks) can be a fun day and not too overwhelming.

This completes the foundation for having a stress free party. Over the next few weeks we'll cover RSVP's, goody bag do's and dont's, activities, entertainment, and a special offer ONLY for those that have requested the cheat sheet.

Next week we'll get into the fun part of the planning.


Party Planning Tips...Food


Last week we explored some timing elements to keep in mind when planning a birthday party.  Today, let's look at feeding the group.

Food at the Party. 

For brief parties, cake and ice cream is really the only refreshment you need.

Many young children look at the cake as the focal point of the whole birthday ritual, so be sure to let them help make it (or select it from the bakery).

One family I visited hosted a “Floor Pizza Party” by putting personal-sized pans of dough on the kitchen floor (one for each guest) and letting the kids put on sauce, cheese and other toppings. (Pepperoni, mushrooms and other vegetables make great eyes and noses for pizza people.) As with all aspects of party planning, try to give familiar favorites a personal twist, turning chicken wings into “Dinosaur Wings” for a prehistoric feast or serving chicken drumsticks for an orchestra party.


Depending on the age of your child, you might want to forgo baking a cake, and order something simple from a favorite little grocery store the day before. Gaining popularity at a lot of parties is to order a small decorative cake and then cupcakes. For some reason, a lot of kids choose cupcakes over cake every time.

Tradition dictates that the birthday boy or girl gets the first piece of cake (and that they will probably choose the piece with the most frosting and decorations on it). Consider having more than one flavor of ice cream on hand, however, since young children can be picky eaters and prefer ice cream over cake. Older guests may actually enjoy preparing the food as much as eating it, so consider substituting cooking for a craft.


What about Snacks…..?


Snack on finger foods. The less complicated the party dish, the less you have to clean up later. One really cool idea gaining popularity is “Tacos in a Bag”.

Essentially you brown your protein of choice the night before or morning of the party.Prep the fixins' buffet style. Hand every child a bag of tortilla chips (Doritos, Fritos, etc) have them add their fixings and protein and the bag acts as a shell. No spill, fun to make and eat, and EASY clean up.

You’ll also want to offer a variety of foods. Ordering a few pizzas takes care of the main course, but think about including fruit, nuts, cheese, crackers, or popcorn for snacking.

Avoid food allergy mishaps. You don't want to find out after an allergic reaction that one of your party guests can't eat nuts or gluten. Ask for any dietary restrictions when people RSVP, and plan your party menu accordingly. Additional birthday food ideas can be found here.

When it comes to beverages, Greg Jenkins of advises, it’s not necessary to load up on expensive bottles of water and cans of soda. "Use pitchers of water (with cucumbers or fresh fruit inside) and make a creative lemonade punch that can be served in glass dispensers," he says.


Next week we'll focus on the location of the party and include pros and cons for having at you home vs an offsite location.


Party Planning Tips...Timing



For some parents planning a child’s birthday party can be a blast while other moms and dads find the party planning process stressful and a chore. Whether you opt to host a large expensive kid's party event or prefer a small gathering with family and close friends, it is important to plan a birthday party that is fitting for your child’s age and temperament and takes into account your family’s style and budget.

Young children often get overwhelmed and over stimulated easily. We have all been to birthday parties where children are in tears over costumed characters or overwhelmed with the large numbers of unfamiliar faces. Consider your child’s personality and preference and plan a party where your child can be comfortable, be himself, and have fun.

With thoughtful planning, kid’s birthday parties can be meaningful occasions of joy and celebration with limited stress for adults.  Now, onto the good stuff….


Party Planning Timing 

It’s best to start planning your party 4-6 weeks in advance.

To help you, I’ve created a checklist cheat sheet as a free gift.  Just shoot an email here, and I'll get it right to you.


  • Choose a few dates around your child’s actual birthday (weekends before and after and maybe even a little further on either side). If their best friend is not available the day you are considering, choose another date. Celebrating with their partner in crime is a bonding experience, and also gives your little one some calm if things get hectic.


  •  Weekend parties are better for younger children and family can attend too, while older children will enjoy an after school party, if you can manage it. They love spending all day in anticipation of going home together, plus your party won't clash with a Saturday sport. If you are planning a Sunday party, keep in mind some people attend church in the morning.


Team Up with a Friend

Does your child have a good buddy with a birthday in close proximity? Team up to reduce effort (and scheduling) for all!

The time of day you choose to start your child's party depends on whether you want to serve a party meal or cut straight to birthday cake .

Serving a meal? Start the party between 11.00am -12.30pm or 5.00pm - 6.30pm

If you plan to serve cake only, have your party two hours before or one hour after traditional meal times so your guests won't arrive or go home hungry.



Next week we'll talk about the ins and outs of food for the party (allergies anyone?)



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